Billing
Sage Accounting System
The Business Manager is responsible for ensuring that all invoicing and billing is undertaken for each activity or event, which is reconciled through our accounting system.
PaymentsAll invoiced payments are made by the Business Manager. It is her/his responsibility to ensure that all payments are inputted on the Sage system and allocated to the correct budget line. Payments must be made against invoices received and will normally be reconciled back to a works order or contract/agreement.
InvoicingMost invoicing is generated from the Sage system, but is generated from different forms of events and activities.

• Standing Orders are in place for Fitness Centre membership and are the responsibility of the Business Manager to ensure that they are up to date and that the correct fee is being paid.
• The Business Manager is supported by the Fitness Instructor who manages the membership data base, advising the Business Manager of new members and also those of cancellations. The Fitness Instructor is also responsible for ensuring the membership database is up to date.
• Most other activities/events are invoiced on a monthly basis whether this is a one off activity or regular occurrence.
• Each month a reconciliation of Activities/events should be undertaken to ensure that all monies owed has been collected.
• Cash payments are taken on some “Pay as you go” activities. These are reconciled through our tills and Total Loyalty software.